Data Protection for Applicants | S+S Regeltechnik

Data Protection Statement for Applicants


According to the provision of General Data Protection Regulation (EU GDPR) Art. 13, 14 and 21, we hereby inform you about the processing of personal data as received from you and collected by us in context with your application as well as about your respective rights. Please take notice of the following information to ensure that you are fully aware of the processing of your personal data as part of the application procedure.

Responsible Party in the Meaning of Data Protection Law
S+S Regeltechnik GmbH
Thurn-und Taxis-Str. 22
90411 Nürnberg, Germany
Tel: 0911 519 47-0
E-Mail: bewerbung(at)spluss(dot)de

External Data Protection Officer
Felix Jandl
Email: datenschutz(at)metropol-edv(dot)de

Purposes and Legal Grounds of Agreement
We will process your personal data in compliance with the European General Data Protection Regulation (EU GDPR) and the Federal German Data Protection Act (BDSG) to the extent required for the decision of establishing an employment relationship with you. The legal basis for this purpose is GDPR Art. 88 i.c.w. BDSG § 26 new as well as GDPR Art. 6 (1) (b) on the initiation or implementation of contractual relationships.
Furthermore, we may process your personal data insofar as this is required for complying with legal duties, re. GDPR Art. 6 (1) (c), or for defending ourselves again any legal claims. The legal basis for this purpose is GDPR Art. 6 (1) (f). Such a legitimate interest, for instance, can arise from a burden of proof in proceedings according to the Federal German General Equal Treatment Act (AGG). If you expressly consent that we may process your personal data for certain purposes, the lawfulness of such processing is based on GDPR Art. 6 (1) (a). Said consent can be revoked with future effect at any time.
If we enter into an employment relationship with you, we shall be entitled to continue the processing of personal data already received from you for the purpose of maintaining the employment contract acc. to GDPR Art. 88 i.c.w. BDSG § 26 new, insofar as this is required for implementing or terminating the employment relationship or for executing or meeting any rights or duties related to the representation of employee interest arising from legislation or from a collective, works or service agreement.

Personal Data
We will process only personal data related to your application. This can be general information, such as your name, address and contact data, details provided on your vocational qualification, school and further education, as well as other relevant data that you may provide in the context with your application.
We will process personal data which we receive from you by mail or email when you contact us or send us your application directly, or which you may submit through job exchanges.

Recipients of data
We will forward your personal data within our company exclusively to departments and staff that need your data for meeting our contractual and legal duties and/or for observing our legitimate interests. Your data will be forwarded to recipients outside our company only insofar as this is permitted or demanded by legal provisions, required for meeting our legal duties or in agreement with your given consent.

Duration of Data Storage
We will store your personal data for as long as this is required for making a decision about your application. Your personal data and/or application documents will be deleted within at least six months after the application procedure has ended (e.g. with a negative decision), unless longer storage should be legally required or permissible. We will store you personal data beyond this timeframe only insofar as this may be required by law or for specific cases of asserting, exercising or defending our legal rights in a lawsuit.
If you have agreed to the storage of your personal data for a longer period of time, we shall store the data according to your declaration of consent.
If the application procedure results in an employment relationship, apprenticeship or internship, we will continue to store your personal data, as far as required and permissible, and then transfer your data to our personnel files.

Your Rights
Any data subject is entitled to information acc. to GDPR Art. 15, rectification acc. to GDPR Art. 16, erasure acc. to GDPR Art. 17, restriction of processing acc. to GDPR Art. 18, notification acc. to GDPR Art. 19 and data portability acc. to GDPR Art. 20.
In addition, you are entitled to lodge a complaint acc. to GDPR Art. 77 with a supervisory authority, if you should feel that the processing of your personal data may be unlawful. This right applies without prejudice to any other administrative or judicial remedy.
Insofar as the processing of data is based on your consent, GDPR Art. 7 entitles you to withdraw your consent to the use of your personal data at any time. Please note that such a withdrawal can only take effect for the future and will not concern any prior data processing. Moreover, please keep in mind that we may be bound to store certain data over a predefined period of time to meet legal provisions (see Duration of Data Storage above).

Right of Objection
Insofar as your personal data will be processed to uphold our legitimate interests acc. to GDPR Art. 6 (1) (f), GDPR Art 21 entitles you to object to the processing of said data on grounds relating to your particular situation, at any time. We shall then discontinue the processing of said personal data, unless we can furnish proof of compelling legitimate grounds to the contrary. Those grounds must prevail over your interests, rights and freedoms, or the processing of said data must serve to assert, exercise or defend legal rights.
Please do not hesitate to contact us in the interest of protecting your rights.

Necessity of Providing Personal Data
There are no legal or contractual requirements obliging you to provide any personal data in application procedures. Therefore, you are no bound to state any particular personal data. However, please understand that such data may be required for making a decision about your application and/or entering into an employment relationship with us. If you will not provide sufficient personal data, we will not be able to justify any decision of employing you. Nevertheless we do recommend that you provide only such personal data with your application as required for performing the application procedure.

Automated Decision-Making
Since the decision about your application will not be exclusively based on automated data processing, there will be no automated individual decision-making as governed by GDPR Art. 22.